PRINCIPAL ACCOUNTABILITIES:

These accountabilities could be updated or changed at the discretion of the Line Manager as to deliver finance core works or upon business requirements.

1. Financial Accounting:

a. Accounting Payables - External vendors

• Scope: including but not limited to:
  - LSC packaging, capex, maintenance, filling, warehouse/logistics, QA-Lab, Quates 3 oil testing, forwarding/shipping costs, LA labor service,
  - Marketing (promotion prog., advertisement, Marketing events, signages, SHARE app, market research …  

- RTM - Distributor conference., training, sales uniform, MIS …

- Customer Operation/OTC- e-invoice, USB token

- Technical: SGS-oil testing, hotline

• Obtain payment document from Business or vendors for processing payment.
• Verify 3-way matching (Purchase Orders (PO), Goods Receiving Notes (GRN), vendor invoices) and correct errors following the payment schedule and timelines and payment controls.
• Perform account reconciliation with vendors.
• Prepayment allocation (land lease, AIG insurance, … ).

b. Account Payable – Customs, Import taxes.

Scope: including but not limited to:
- LSC: Import tax, customs fee payables, annual import tax for royalty fee.
- Marine: sample import, gifts

• Complete, Check request (GPFR) for import tax payments
• Obtain payment documents from LSC /Business for processing payment.
• Check payment documents and timely input into SAP system.
• Give advice to other department on documents supporting and policies to solve problem arising from incompleteness and contact with related parties to ensure fully booking on monthly basic (Goods matching, GR/IR, payment supporting document as well as Control required)
• Verify and correct G/L accounts, cost centers, profit centers in POs, vendor invoices, GRN; Verify payment documents to ensure complying with Company policies and procedures and financial policies (VAS/IFRS)

c. Account Payable – Intercompany vendors

• Scope: including but not limited to:
  - LSC- imports of FG, BO, additives …, GSR /services, Accruals- Lubes
  - GSR: ERP/MIS (GSAP, BIZOM), SBI’s Royalty fee, Sale Personnel, Expatriate costs, SBO- LSC, Finance, SIPC (BSS+RDTS), Testing samples…
• Work with Intra Group parties Focal Points to reconcile, update the status, process document payment on time.
• Work with LSC team to reconcile, obtain supporting document for processing payments on time.
• Perform intra group account reconciliation with IG team.

2. Period End Closing activities

• Perform tasks required according to the period end closing schedule and deadlines.
• Review balance sheet items and ensure to finish the reconciliation of all assigned accounts and submit MOE on time with 100% accounts to be analyzed. Clean up any overdue items.

3. Vendor Master Data

• Raise requests for finance vendor update and maintenance (VS&A) for Finance vendors (FI), Non-PO expense (NPE), Intercompany vendors.
• Submit to Finance data FO for updating vendor master data in GSAP system.

4. Projects:
Support/contribute to business/finance project/network activities (Regional initiatives, finance network, …)

Perform all tasks assigned by the Line Managers